Safety Inspection
If I were to ask you to name one way you could effectively analyze your operations for safety hazards, I would bet the house that inspections would be the first thing that comes to mind. In fact just about every business that I approach will think of inspections and audits as the best way to analyze their operations. An safety inspection is quite simple to implement, and if done right, can be a very effective tool in reducing hazards and lowering injuries.
Why should inspections be done?
Inspections are a necessary function of any successful Loss Prevention program. Its main purpose is to identify hazards that exist so adjustments can be made to the process before an accident or injury occurs. Audits can also be used to verify that administrative policies and procedures are actually being carried out.
Who should conduct the inspections/audit?
The answer really depends on the type of inspections being done. If you are inspecting the opera-tions for general hazards, then just about anyone who is familiar with the operations could do it. This would include Department Managers, supervisors, safety committee members, and even line employees. If the inspection looks into specialized processes or pieces of equipment, then someone who has specific knowledge or a certification is recommended.
What should be inspected/audited?
There is no process, procedure, equipment or area of operation that is exempt from being inspected. You must decide what is affecting your bottom line and go from there. Is it a malfunctioning piece of equipment? Is it a breakdown in communications? Have there been a rash of injuries or accidents occurring. Or do you just need to ensure that procedures are being carried out. The possibilities are endless, but make sure there is a purpose to your inspection. Just to do one because it is required may not be the best reason. Rather, an inspection should be done to ultimately make the operations better.
How often should they be done?
Depending on what is being inspected, it can be done daily, weekly, monthly, or annually. There is no regulatory requirement on the frequency of an inspection. But it should be somewhat dependant on how hazardous the operations or conditions may be.
How long should an inspection be?
It can be a couple of pages long, or it can be as short as a one sheet of your notepad. What ever you may use as your inspection sheet, just make sure it can be filed for documentation.
Though it would be just as effective to write notes on your hand, it would be tough to refer back to the source, or file it to show a regulatory agency that inspections are being done.
We at DTRIC Risk Evaluation department will be glad to assist you in building an effective inspection/ audit program. Feel free to call us to request for safety inspection forms or to set up an appointment to assess your operations.
Talk to Your Agent
Talk to your insurance agent today to create a business insurance package that covers risks common in your industry and specific to your business needs.